Business Administration Apprentice | Catmose College

Business Administration Apprentice

37 hours per week, all year round.
Apprentice hourly rate of £3.30 per hour, (from £2.73)
including during day release at college = £6,370pa

This position would particularly suit someone who has just finished a further or higher education course, or someone who is currently in Year 11 and considering alternatives to A-levels.

THE POST

The purpose of the post is to complement the work of the Federation, supporting all staff and students to ensure that student outcomes are outstanding. Apprentices will be based within a team of colleagues in the relevant setting and will receive full training and support at all stages of their placement.

Responsible to: Assistant to the Principal.

SUMMARY OF MAIN DUTIES

  • Support other staff in administrative tasks.
  • Complete work to a high standard.
  • Ensure that the Federation is professional in all its dealings with key stakeholders (students, staff, parents and governors).
  • Maintain records, meeting minutes and files.
  • Competently use office equipment including printers, photocopiers, fax machine, telephone system and internal software, including that used for word processing, databases and spreadsheets including through school specific software.

TEAM SPECIFIC RESPONSIBITIES

  • Word processing, typing and mail merging.
  • Assisting with bulk mailing, creating labels, sorting and stuffing.
  • Filing and maintenance of paper records, and archiving within the data protection act.
  • Covering the College switchboard and reception, forwarding all calls and dealing with email and internet communications.
  • Distributing messages and notices to staff and students as appropriate.
  • Contacting facilities management staff on behalf of teaching staff when assistance is required.
  • Sorting of incoming post, franking of outgoing mail and arranging collection during the school holidays.
  • Assisting with reprographics, including printing and photocopying, particularly during the school holidays.
  • Preparing and maintaining pupil records, registers and forms on computerised database when required.
  • Data checking, inputting and retrieving, including from databases and spreadsheets.
  • Uphold Federation safeguarding policies and procedures.

SUPPORT FOR THE FEDERATION

  • To contribute to the overall ethos of the Federation in order to ensure an environment which is calm, purposeful and happy.
  • To attend and participate in team meetings.
  • To participate in training and other learning activities as required.
  • To supervise students on planned trips, visits and out of school activities as required.

GENERAL DUTIES

  • To maintain confidentiality and adhere to the Federation’s procedures and policies.
  • To attend staff meetings and training as required.
  • It is an expectation that all staff will take on an extra-curricular role for example, a club, sporting activity, lunch duty, elective, membership of a governors’ committee or the PTA as agreed by the Principal.
  • The Federation has a dress code which must be adhered to as a condition of appointment.
  • The successful candidate will be expected to work across the Catmose Federation as required by the Principal.
  • Any other reasonable duties as requested by the Principal.

TRAINING SUPPLIED

  • Level 2 Business Administration Diploma
  • Functional Skills Level 1 or 2 in Maths, English and IT
  • Employment Rights and Responsibilities
  • Assessment will be delivered at a 6 month day release programme and, in addition, assessment in the workplace with a competent assessor will be given.

Note:

Reference to the term College is a generic term for any school within the Federation at which an employee of the Federation could be deployed to work.

 

The successful candidate will be entitled to 25 days annual leave + 5 discretionary days chosen by the Principal.

 

 

ESSENTIAL DESIRABLE EVIDENCE
COMMITMENT
A clear recognition of and commitment to all our aims as an integrated community college.Smart business dress in essential. The Federation has a dress code.
Evidence of the commitment to education.

Letter of application.

Portfolio of work (where appropriate).

Interviews.

QUALIFICATIONS
A good basic level of education with at least 5 GCSEs at A*-C including English and Mathematics.
Evidence of an interest in continued training. Application form.
EXPERIENCE
Evidence of successfully working as part of a team.
Experience of working in an office environment.

Interviews.

References.

Portfolio of work.

Letter of application.

STAFF DEVELOPMENT
An understanding of the importance of training.A proven desire to improve, with recent evidence of certified professional development.
Evidence of further training and/or qualifications

College forms.

Letter of application.

Interviews.

RELATIONSHIPS
An ability to work with our students.Good listening skills, the ability to communicate effectively and to work as part of a team with staff, college members, parents and members of the local community.

References

Interviews

Letter of application

 

HOW TO APPLY

 

  • You should write a letter of application on no more than 2 sides of A4.
  • You should complete all sections of the application form.
  • On the form clearly state the names, addresses, telephone and fax numbers, with e-mail address if available, of two professional referees; it is our usual practice to ask for references before shortlisting and always to ask for references before interviews.
  • It is a condition of employment that you have a successful DBS check made and can provide proof of identity and qualifications gained.

You should send your application to Stuart Williams, Executive Principal, Catmose College, Huntsmans Drive, Oakham, Rutland, LE15 6RP.

Please enclose a SAE if you would like your application acknowledged.